The HOA Management Company You Can Rely On

Operating a healthy HOA without the support of a management company is possible, but it requires a significant and consistent investment of time and talent. The practicality of that approach depends on having the right volunteers who are willing and able to manage tasks like collecting dues, enforcing community rules, and maintaining common areas. The larger the HOA, the more time and talent managing all that will require.

Many HOAs find significant value in partnering with a professional management company. Professional managers bring knowledge of state and federal laws affecting HOAs, experience in financial management, and often a network of vetted vendors and service providers. They also serve as a neutral party, skilled in helping resolve conflicts.

The right partner will also provide technology solutions, such as online payment systems, web portals, and after-hours response teams.

It all comes down to a calculation of costs and benefits. Our clients find that partnering with RPMG allows them to focus on the higher-level work of running an HOA, leaving the day-to-day logistics to knowledgeable experts.

An HOA management company handles day-to-day operations and management tasks, ensuring the community thrives and functions smoothly. Those tasks often include collecting monthly dues from residents, managing finances, enforcing HOA rules and regulations, managing disputes among residents, and coordinating with vendors and contractors to ensure the maintenance and repair of common areas.

Moreover, HOA property management companies provide valuable expertise and guidance to the HOA board of directors. They offer advice on legal and financial matters, help the board understand and comply with state and federal laws, and can assist in planning and executing community projects. They can often negotiate better rates with service providers, recommend efficient solutions for common issues, and ultimately, help the board make better-informed decisions that benefit the community.

Much like HOA management companies, condo management companies oversee the day-to-day operations and maintenance of condominium complexes. Key responsibilities often include financial tasks, such as collecting condo fees or assessments from unit owners, maintaining financial records, creating budgets, paying bills, and preparing financial reports for the condo board.

They also oversee landscaping, cleaning common areas, maintaining the building’s exterior, and arranging for repairs when needed. Administrative support is another key responsibility. This can involve scheduling and organizing board meetings, keeping records of meeting minutes and resolutions, and assisting with communication between the board and unit owners.

They also help enforce the rules and regulations set forth by the condominium association. This can include ensuring that residents adhere to community guidelines regarding noise, parking, pet policies, etc. Crucially, a condo management company also coordinates with contractors, vendors, and service providers for maintenance, repairs, and other services needed within the condominium complex.

Overall, a condo management company plays a critical role in ensuring the smooth operation and maintenance of a condominium complex, providing essential services to both the condominium association and its residents.

A successful relationship between your association and a management company is all about trust. You want a company that offers transparency, expertise, and consistent excellence. All that sounds great, but how do you make sure your new HOA or condo management company delivers all that?

It should start with a conversation. When you reach out to RPMG, you’ll speak directly to our founder, Tejas Kadia, a recognized association management specialist (AMS) and a certified manager of community associations (CMCA). He’ll answer any and all questions you have, and develop a clear plan for how we can meet all your needs.

Crucially, our agreement terms always contain an easy-out clause, giving you confidence that your dedicated team will consistently earn your trust, rather than relying on paperwork to keep your business.

In the United States, the regulation of HOA management companies typically falls under state law. In many states, HOA management companies are subject to oversight by regulatory bodies, such as the Department of Real Estate, the Department of Consumer Affairs, or the Secretary of State’s Office. These regulations often cover licensing, professional conduct, financial reporting, and consumer protection.

HOA management companies may also need to comply with industry standards set by professional organizations such as the Community Associations Institute or state-specific associations for community managers. These organizations often offer certification programs, educational resources, and codes of ethics for management professionals.